USMF Business Services Help Desk

  In addition to meeting the general guidelines above for all cash disbursements, the following guidelines are applicable to payments to vendors for goo...

  Requests for payments to purchase equipment or any fixed asset, renovate facilities, engage consultants, etc. can be based on either oral or written a...

  The complex Internal Revenue Code and IRS rules, regulations and procedures sometimes make it difficult to make the distinction between employee statu...

  Under the common law test, a worker is an employee if the purchaser of that worker’s service has the right to direct or control the worker, both as to th...

  To ensure that purchases or contributions of tangible property are appropriately safeguarded and properly recorded, the following guidelines apply in add...

  In many cases, expenditures are first paid from campus accounts and then reimbursed from USM Foundation accounts. Since original invoices and receipts...

  Expenses incurred by USM Foundation or University employees out of their own pocket, or through the use of a Foundation issued credit card, are covere...

  For reimbursements, the USM Foundation has an “Accountable Plan,” which is a term developed by the IRS to set forth rules, define legitimate expense reim...

Introduction:   The reimbursement of travel and entertainment (T&E) expenses must comply with IRS rules and regulations. Non-compliance may subject th...

  Air Travel:   The mode of air travel is expected to be the lowest, logical option via the most direct route that factors in cost, time constraints and...