USMF Business Services Help Desk

  In addition to meeting the general guidelines above for all cash disbursements, the following guidelines are applicable to payments to vendors for goo...

  The USM Foundation requires a written contract for any disbursement request where the total payment to the vendor will be $5,000 or greater. The USM F...

  The complex Internal Revenue Code and IRS rules, regulations and procedures sometimes make it difficult to make the distinction between employee status a...

  To ensure that purchases or contributions of tangible property are appropriately safeguarded and properly recorded, the following guidelines apply in add...

In many cases, expenditures are first paid from campus accounts and then reimbursed from USM Foundation accounts. Since original invoices and receipts have ...

  Expenses incurred by USM Foundation or University employees out of their own pocket, or through the use of a Foundation issued credit card, are covered b...

For reimbursements, the USM Foundation has an “Accountable Plan,” which is a term developed by the IRS to set forth rules, define legitimate expense reimbur...

The reimbursement of travel and entertainment (T&E) expenses must comply with IRS rules and regulations. Non-compliance may subject the USM Foundation a...

  Air Travel:   The mode of air travel is expected to be the lowest, logical option via the most direct route that factors in cost, time constraints and ...

  Rail Travel:   The mode of rail travel is expected to be the lowest, logical option via the most direct route that factors in cost, time constraints an...