USMF Business Services Help Desk

  Rental Cars:   The size of the rental car should be consistent with the number of travelers and the business purpose of the trip (example – standard si...

The mode of ground transportation (rental car, personal care, taxi) is expected to be the lowest, logical option via the most direct route that factors in c...

Meals:   Personal meals are defined as meal expenses incurred when traveling on an out-of-town business trip. Meal reimbursements will commence from the t...

Lodging:   When possible, travelers should stay at limited-service hotels (e.g. Hampton Inns, Marriott Courtyards). Internet sites can often be used to fi...

Receipts:   The USM Foundation requires that travelers retain and submit all supporting documentation for reimbursement purposes.   An acceptable receip...

  Combining Personal and Business Travel:   When personal travel is combined with business travel the traveler should demonstrate to the USM Foundation t...

Mileage Effective January 1, 2024 USMF employees will be reimbursed at 67 cents per mile, the half rate is 33.5 cents per mile for use of their personal ve...

Payments to and for the benefit of students can be for scholarships, awards, employment-related, or for reimbursement of expenses.   Scholarships   The ...

  Payment to foreign nationals (also known as “nonresident aliens”, or NRA’s), whether it is for employment, honoraria, reimbursement of expenses or some o...

The Immigration and Naturalization Service (INS) requires that we have copies of the following unexpired documents on file and available for an inspection b...